Physical Resources Directorate Policies and Procedures
Section 1
Personnel Management Policies and Procedures
PR 1.001 - Conditions of Employment and Hiring Process
PR 1.002 - Designation of Essential Staff
PR 1.003 - Processing Requests for Family Responsibility Time
PR 1.004 - Reporting lllness'
and Return to Work
PR 1.005 - Processing Requests for Leave of Absence
PR 1.006 - Processing Requests for Paid Personal Leave
PR 1.007 - Physical Resources Training Program
PR 1.008 - Payroll and Timekeeping: Flow of Documentation
PR 1.009 - Personnel Unfit for Duty
PR 1.010 - Physical Resources Organizational Chart
PR 1.011 - Unassigned
PR 1.012 - Professional Development Reimbursement - Job Related
PR 1.013 - Termination/Resignation/Retirement Checklist
PR 1.014 - Vacation Scheduling and Carry Over's
Section 2
Administrative Policies and Procedures
PR 2.001 - Installation and Maintenance of Air Conditioning Units and Systems
PR 2.002 - Accessing and Issuing the Asbestos Containing Material Inventory Information for Renovation Projects or Maintenance Work
Asbestos Abatement Notice Form
PR 2.003 - Attendance Management Program
PR 2.004 - Response to Emergency Building Problems
PR 2.005 - Accessing Buildings and Restricted Areas to Perform Work Duties
PR 2.006 - Acceptable Use of Directorate Computers
PR 2.007 - Cost Allocation Model
PR 2.008 - Physical Resources Directorate
PR 2.009 - Employee Recognition Program
PR 2.010 - Equipment Installation: Regulations and Procedures Governing the Installation of Departmental Equipment
PR 2.011 - Flooring: Installation, Replacement and Repair of Flooring
PR 2.012 - Furniture Repair and Replacement
PR 2.013 - Furniture and Furnishings: Ownership, Custody and Disposition (Note: Interim Policy)
PR 2.014 - Insurance Claim Reconstruction Phase
PR 2.015 - Key Issue and Deposit System for the Main Campus (Revised May, 2011)
PR 2.016 - Recycling Spent Lamps
PR 2.017 - Installation, Maintenance and Repair of Main Campus Keyed Locks (Revised May, 2011)
PR 2.018 - Unassigned
PR 2.019 - Unassigned
PR 2.020 - Departmental Phones and Cell Phones
PR 2.021 - Photo ID Cards
PR 2.022 - Policy and Standard Operating Procedure Development, Approval and Revision Process
PR 2.023 - Preventive Maintenance: Processing Preventive Maintenance Work Requests Through the PRCMMS
PR 2.024 - Authorization and Commitment of Funds for Projects
PR 2.025 - Requesting Projects, Minor Alterations/Renovations and Similar Work
PR 2.026 - Radios: Two-Way Radio Communication Protocol
PR 2.027 - Shorts: Wearing Shorts During Work Hours
PR 2.028 - Shutdown Notification Policy (being revised)
PR 2.029 - Shutdowns: Initiating Shutdown Notification (being revised)
PR 2.030 - Signage: On-Campus Signage
PR 2.031 - Snow Removal
PR 2.032 - Stock Requisitions: Processing Non-Physical Resources Stock Requisitions Through the PRCMMS
PR 2.033 - Stock Requisitions: Processing Physical Resources Stock Requisitions Through the PRCMS
PR 2.034 - Stockroom: Acquiring Stockroom Items for After Hours Maintenance and Repair Work
PR 2.035 - Stockroom Stock: Adding, Altering and Removing Stock Inventoried by the Physical Resources Stockroom
PR 2.036 - Unassigned
PR 2.037 - Telephone and Data Services: Installations as Part of Physical Resources Projects
PR 2.038 - Tents: Special Events Tents on Campus
PR 2.039 - Vehicles on Walkways: Motorized Vehicles on Campus Walkways
PR 2.040 - University-Owned/Leased Licensed Vehicles
Forms which are referenced in PR 2.040 - University-Owned/Leased Licensed Vehicles:
Vehicle Purchase Request Form
University of Guelph Automobile Incident Report Form
University of Guelph Incident Report Form
University of Guelph Incident Reporting Process
Faculty and Staff Information Profile Form
University-Owned/Leased, Licensed Approval Form
Circle-check Form
PR 2.041 - Waste and Recycling: Non-Hazardous Waste Collection and Enhanced Recycling on Campus
PR 2.042 - Work Orders: Completion of Work Orders Through the PRCMMS
PR 2.043 - Work Order Performance
PR 2.044 - Work Orders: DEC Work Orders for Estimates
PR 2.045 - Work Orders: Closing and Reassigning DEC Work Orders Through to Completion
PR 2.046 - Obtaining Site Service Locates
PR 2.047 - Uploading Asbestos-Containing Material Inventory Updates to Direct line work Order System
PR 2.048 - Contractor Shutdowns and Start-ups on Construction Projects
PR 2.049 - Maintenance Related Shutdowns and Startups
PR 2.050 - Response to Emergency Floods in Buildings
PR 2.051 - Maintenance Related Asbestos Work: Implementation Procedural Flow Chart
PR 2.052 - Renovation or Demolition Project Related Asbesos Notification: Implementation Procedural Flow Chart
Section 3
Authorization Requirements Within Physical Resources
PR 3.001 - Unassigned
PR 3.002 - Change Order Authorization Flow
PR 3.003 - Contract/Contract Order Authorization Flow
PR 3.004 - Invoice/Progress Payments Authorization Flow
PR 3.005 - Operating Budget Authorization Flow
PR 3.006 - Packing Slip Approval/Authorization
PR 3.007 - Payroll Authorization Flow
PR 3.008 - Petty Cash Reimbursement Authorization
PR 3.009 - Unassigned
PR 3.010 - Paper Flow for Project Authorizations Over $5,000
PR 3.011 - Preparation and Flow of Project Authorization Forms
PR 3.012 - Physical Resources Signing Authorities
PR 3.013 - Payroll Direct Deposit Authorization
Section 4
Safety Policies and Procedures
PR 4.001 - Performing or Contracting Asbestos Work Reference Document
PR 4.002 - Caution Signage: Interpretation of Caution Signs on Laboratory and Other Research Facilities on Campus
PR 4.003 - Cell Sites: Work Performed in Proximity of McLaughlin Library Cell Site
PR 4.004 - Clothing and Personal Protective Equipment: Supply, Replacement and Return of Personal Protective Clothing/Equipment, and Work Clothing
PR 4.005 - Damage to Departmental Property: Accidental Damage to Departmental Property Caused by Physical Resources Personnel
PR 4.006 - Emergency Building Evacuations
PR 4.007 - Emergency First Aid
PR 4.008 - Footwear: Safety Footwear Subsidy and Reimbursement
PR 4.009 - Footwear: Mandatory Use of Safety Footwear
PR 4.010 - Ground Fault Circuit Interrupters
PR 4.011 - HEPA Vacuuming
PR 4.012 - Injury and Incident Reporting
PR 4.013 - Mould Program (draft in progress)
PR 4.014 - Sharps: Handling and Disposal
PR 4.015 - Bicycle Use by Physical Resources Personnel During Work Hours
PR 4.016 - Tunnel Access Policy
PR 4.017 - Wet Floor Signs
PR 4.018 - Physical Resources Work at Heights Program
PR 4.019 - Zoonotic Disease Prevention
PR 4.020 - Decontamination and Decommissioning of Rooms and Equipment Prior to Construction, or Other Work Efforts Being Managed or Performed by Physical Resources Personnel
PR 4.021 - Response to Physical Resources Joint Health and Safety Committee Recommendations
Section 5
Capital Payments
PR 5.001 - Capital Works: Funding and Project Definition
PR 5.002 - Capital Works: Project and Contract Types Defined
PR 5.003 - Contract Order Creation
PR 5.004 - Capital/Renovation Project Cost Reporting System: Definitions of Object Codes
PR 5.005 - Object Code Rejection Troubleshooting
PR 5.006 - Accounting and Reporting Procedures for Renovation Projects
PR 5.007 - Capital/Renovation Invoices: Processing
PR 5.008 - One-Time (Incidental) Low Value Invoices Without Pre-arranged Contract Orders
PR 5.009 - Asbestos Insulation Abatement/Removal/and Re-insulation Work: Processing Invoices
PR 5.010 - Certificate for Payment: Preparation and Paper Flow
PR 5.011 - Non-Capital Legal Fee Invoices: Processing
PR 5.012 - Bid Form and Contract Agreements: Paper Flow for Bid Form and Contract Agreements Relative to Capital/Renovation Projects
PR 5.013 - Capital/Renovation Contracts: Paper Flow for Completion of Payments
PR 5.014 - CCDC2 Contracts: Paper Flow for (CCDC2) Contracts Relative to Capital/Renovation Projects
PR 5.015 - Computing and Communication Services (CCS) Provision Relative to Capital/Renovation Projects
PR 5.016 - Paper Flow for Contract Orders Relative to Capital/Renovation Projects
PR 5.017 - Teaching Support Services (TSS) Provision: Paper Flow for Teaching Support Services (TSS) Provision Relative to Capital/Renovation Projects
PR 5.018 - Trades Shop Work: Paper Flow for Own Forces (Trades Shops) Relative to Capital/Renovation Projects
Section 6
Operating Payments
PR 6.001 - Commitments to Operating Budgets
PR 6.002 - Operating Supplies: Acquiring Operating Supplies and Completing Materials Purchasing
PR 6.003 - Invoices - Low Value Purchase Orders: Processing Operating (Non-Project Related) Invoices: Low Value Purchase Orders
PR 6.004 - Invoices - Processing Operating (Departmental) Invoices
PR 6.005 - Processing Inventory Invoices
PR 6.006 - Packing Slip Approval
PR 6.007 - Unassigned
PR 6.008 - Unassigned
PR 6.009 - Shop Stock: Recovering Maintenance and Operations Shop Stock Cost
PR 6.010 - Work Order Process: Using Internal Forces and Internal Materials
PR 6.011 - Work Order Process: Using Internal Forces and External Materials
PR 6.012 - Work Order Process: Using Internal Forces and External Materials: Blanket Orders
PR 6.013 - Work Order Process: Using Internal Forces and External Materials: Systems Contract
PR 6.014 - Work Order Process: Using External Forces and Internal Materials
PR 6.015 - Work Order Process: Using External Forces and External Materials
PR 6.016 - Procurement Card Purchases